Declaration on the processing of personal data

Updated on 20 March 2024

Vicario Consulting S.A. is a human resources consulting company with its head office at Avenue de la Gare, 33 in 1003 Lausanne, as well as in Berne, Lugano, Geneva, Zurich, Neuchâtel and Sion (hereinafter referred to as “we” or “us“).

1. Scope of Application

This confidentiality policy (hereinafter referred to as “Policy”) applies regardless of the means or medium used to access our website and sets out the conditions under which, during your browsing, we collect, use and store information about you, as well as the choices you have regarding the collection, use and disclosure of this information.

It also applies to all the services we provide as part of our activities.

By accessing this website or contracting with us, you acknowledge that you have read, understood and agree to be subject to the terms of this Policy.

If you have any questions about the processing of your personal data, you can contact us directly by e-mail at the following address: vicario@vicario.ch

2. Navigating our Website

2.1 Data Collected

2.1.1 Browsing Data

When you browse our website (www.vicario.ch), we may collect the following information about you:

  • Your IP address;
  • The date and time of your visit;
  • The browser used;
  • The brand of equipment you use to connect.

2.1.2 Contact Data

In addition, when you make a contact request or respond to a job offer, we collect, with your consent, the following information:

  • Your first and last name;
  • Your e-mail address;
  • Your telephone number;
  • Your complete application file.

2.1.3 Data from Social Media

When you interact with us via social media (LinkedIn, X), you accept the rules of these social media and the communication of the data that you make accessible to us.

2.2 Purposes of Data Use

2.2.1 Provision of Services

We use your contact data to respond to your contact requests.

2.2.2 Personalisation [Info: if this data is analysed]

We use your data to analyse your preferences and habits, personalise your experience on our site and optimise our site for you and your computer. This also enables us to offer you content that better matches your interests.

2.2.3 Pursuit of our Legitimate Interests

Your data may also be used to pursue our legitimate interests, which include monitoring the use of our site and investigating any complaints we may receive from you or third parties.

2.3 Cookies

We do not ask for your consent for cookies, as they are necessary, and we have renounced any other type of tracer (such as performance cookies or targeted advertising).

3. As a Client of Vicario Consulting

In the context of our mandates, we may process personal data which may be supplied by you or by third parties or collected directly by us (including from public registers or the Internet).

Depending on the mandate, this personal data may be of a varied nature and relate, for example, to the identity of individuals, their functions within the company, their working relationships, etc. It is processed in the context of the mandate, according to what was agreed to be delivered, to provide our services, document them, invoice them and meet our legal obligations.

We may process personal data in connection with our mandates (recruitment, audit, expertise or coaching mandates). Depending on the mandate, this personal data may be of a varied nature and relate, for example, to the identity of individuals, their contact details, their functions, their health, their professional background, their working relationships, etc.

4. Categories of Recipients

4.1 Subcontractors

We use subcontractors and external service providers to manage and/or maintain our website, manage our accounts or collect information, for example.

When we use subcontractors, we ensure that they apply technical and organisational security measures that are at least equivalent to those that we put in place to guarantee the security of subcontracted personal data.

4.2 Transmission to Third Parties

We may transmit your data to third parties if required to do so by law or at the request of a judicial or administrative authority, to protect our rights or interests.

5. Data Security and Confidentiality

We have put in place appropriate security measures (technical and organisational) in accordance with legal requirements and best practice, taking into account the risks involved, to protect your data against accidental or intentional manipulation, loss, destruction, disclosure or unauthorised access.

6. Disclosure Abroad

Your personal data is mainly processed in Switzerland and Europe. In special cases, personal data may be transferred abroad, in particular when the principals concerned are abroad or when we need to consult the data from abroad. If the countries concerned are not recognised by the Federal Council as offering an adequate level of protection, an appropriate level of protection will be guaranteed by contractual clauses or the communication will be justified by an exemption (direct relationship with the conclusion or execution of the mandate, consent, protection of life or physical integrity, etc.).

7. Retention Period

We process and retain your personal data (minutes, documents received, etc.) for as long as is necessary for the performance of our duties. We archive your files for a maximum of 10 years from the end of our mandate. You may ask us to access, rectify, transmit or delete your personal data whenever possible.

8. Communication

In order to properly carry out the mandates you entrust to us, we may exchange personal data internally between the various consultants or administrative staff of Vicario Consulting, who are also subject to the duty of confidentiality.

9. Contact

If you have any questions relating to this Policy, to the processing of personal data that we carry out or to exercise your individual rights, please contact us at the following address: [adresse boite info ou spécifique aux données personnelles].

10. Updates

This Policy may be amended in line with legal, operational, and strategic developments. Any updates will be available on this page. Please check it regularly.